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Rising Stars Volunteer Coordinator

March 28, 2013 - April 14, 2013
Location:Portland, OR
Salary Range:$11.51 - $14.10 per hour
Benefits:Not eligible for benefits.
Employment Type:Special Project - Full-Time
Description:The Oregon Museum of Science and Industry is seeking a Rising Stars Volunteer Coordinator who will be responsible for the coordination and continued development of OMSI’s summer volunteer training program for high school students, Rising Stars. There are two sessions of OMSI's Rising Stars program each summer, mid-June through July and mid-July through the end of August. Each session is a six-week, service-learning program that combines training and hands-on volunteer experience. Thirty students per session learn about public speaking, teaching and customer service, present interactive science demonstrations for OMSI visitors, and develop their own original science demonstration that they present to the public at an end-of-session demonstration fair. Mentor to Youth volunteers work with the Rising Stars, assisting them with presenting science demonstrations and activities to the public and modeling positive and appropriate workplace behavior. The Rising Stars Volunteer Coordinator implements all aspects of the Rising Stars program and coordinates adult and youth volunteers who serve as mentors to the youth participating in the program.
Performing some of the following will involve driving to various locations outside OMSI's corporate headquarters:

• Ensure that all students participating in the Rising Stars program have appropriate paperwork on file.

• Schedule Rising Stars participants for two volunteer shifts per week based on their availability and openings in various exhibit areas.

• Train, schedule, supervise and provide feedback to a team of adult and youth volunteers who serve as mentors to the youth participating in the program.

• Facilitate an overnight museum camp-in experience for Rising Stars participants at the beginning of each session of the program.

• Using an established curriculum, conduct all aspects of classroom training for Rising Stars youth volunteers, including orientation to OMSI’s history, mission, policies and procedures; customer service training; team building; appropriate work-place behavior; and presentation skills.

• Schedule guest speakers and arrange field trips for classroom sessions as needed.

• Serve as a liaison between Rising Stars volunteers and the museum education staff who supervises them.

• Provide constructive criticism and support to Rising Stars youth presenting science demonstrations and activities to the public in OMSI’s exhibit areas.

• Help Rising Stars participants brainstorm, develop, build, and prepare to present their own original science demonstrations.

• Coordinate logistics for the Rising Stars Demo Fair at the end of each five-week session, e.g., determining set up needs and obtaining on safety protocol paperwork for student demonstrations.

•Track attendance for Rising Stars participants and Mentor to Youth volunteers. Follow up with absent volunteers and schedule make-up shifts as appropriate, keeping the schedule up to date throughout the summer.

• Maintain accurate records for all Rising Stars volunteers, including their contact information and hours of service, using Volgistics database.

• Provide Rising Stars participants with the opportunity to evaluate their experience at the end of each session.

• Prepare a written final report on the Rising Stars program at the end of the summer, and make recommendations for improving the program in future years.

•This position is non-exempt, paid hourly.

•This position is special project, working 40 hours/week.


•Monday through Friday schedule, with flexibility to occasionally work on a Saturday, Sunday or evening as needed.

•Physical Demands: 70% Sitting 25% Standing 5% Lifting/Carrying/Pushing/Pulling 10-30
•Vision requirements include close vision (clear vision at 20 inches or less), distance vision (clear vision at 20 feet or more), color vision (ability to identify and distinguish colors), peripheral vision (ability to observe an area that can be seen up and down or to the left or right while eyes are fixed on a given point), depth and perception (three dimensional vision, ability to judge distance and spatial relationships), and ability to adjust focus (ability to adjust the eyes to bring an object into sharp focus).

•Noise level is moderate (examples: business office with computers and printers).


•Train and supervise volunteers performing clerical duties for the Volunteer Services department.

•Contribute articles for the monthly volunteer newsletter.

•Assume other responsibilities and tasks assigned by the Volunteer Services Manager.


•Ability to follow basic instructions.

•Ability to establish and maintain appropriate values and standards for youth in a museum environment.

•Mentoring and coaching skills, and ability to deliver training in an age-appropriate manner.

•Ability to work effectively, independently and with teams, on multiple, simultaneous, diverse tasks with attention to details, accuracy and process.

•Demonstrated excellent interpersonal and customer service skills to work effectively with people of diverse ages, abilities and background.

•Demonstrated excellent organizational and problem solving skills and self-initiative to prioritize multiple projects in order to meet individual and Volunteer Services related deadlines.

•Ability to promote teamwork and collaboration.

•Proficient in Microsoft Word, Excel and PowerPoint and experience using database applications for recordkeeping.

•Flexibility to modify work schedule as needed.

•Demonstrated genuine interest in the success and growth of teen volunteers and the Rising Stars program.

•Demonstrated excellent written and verbal skills, including presentation and public speaking skills.

•Good attention to detail.

•Excellent coordination and project management skills.

•Understanding of confidentiality and protocol.


•Experience with Volgistics volunteer management software.



•Bachelor’s degree in education, science, or a related field or equivalent combination of education and experience.

•Working knowledge of the developmental stages and needs of teenagers.

•Experience with training or presenting in small and large group settings.

•Demonstrated experience working in a collaborative work environment and promoting teamwork.

•Minimum 2 years of program coordination or project management experience.

•Minimum 1 year of formal or informal experience working with middle school or high school aged students.


•Teaching experience at the middle school or high school level (either formal or informal).

•Experience with youth program development and administration.

•Experience with mentoring or coaching youth.
•Previous volunteer coordination experience.

•Coursework or other training in volunteer resource management.

•Bilingual - Spanish/English.

•Experience working with volunteers.



•Pre-employment and/or pre-duty checks, such as criminal background check, fingerprinting, reference checks.

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